MobileERP How to explanations for SCM: Supply Chain Management Scenarios for various industries
Copyright 2009 MobileERP Softech P Ltd. India.
SCM System for Manufacturing business
Steps-> 1 2 3 4 5 6 7 8
Process Indent ITEM Search Supplier Select Supplier Procurement Material Rcvd Bill Passing Payment Management Reports
Steps-> 1 2 3 4 5 6 7 8
Process Diapatch Advise Production Plan WorkOrder Material Issed Shopfloor Warehouse In WarehouseOut Management Reports
How to do Normal Boughtout Purchase, purchase return and its corresponding Store Operations?
Steps--> 1 2 3 4 5 6 7 8
Activities Raise PR/Indent for Item to be Purchased Send Request For Quotes to Supplier Receive Quotes from Supplier Select Best Supplier by Supplier Comparision. Generate PO for the Supplier Receive Material from Supplier  QC Check Debit Note is sent to Supplier for Material Rejection
Folders PR / Indent RFQ / RFI / RFP Supplier Quotes Auto PO PO DO Receive IQC  Debit Note Print
Example Item = Mouse Item =  Mouse Item =  Mouse Last 5 PO Item =  Mouse Item =  Mouse  Mouse Item Rej 10   Mouse Item Rej 10 
Qty = 100 Pcs.  Qty = 100 Pcs.  Qty = 100 Pcs.  Last 5 Quotes Qty = 100 Pcs.  Qty = 100 Pcs.  Qty Rej* Rate Qty Rej* Rate
Methods Supplier = XYZ Rate = 10Rs/Pcs. Supplier Master Rate Rate = 10Rs/Pcs. Rate = 10Rs/Pcs. Qty 10*10Rs = 100 Qty 10*10Rs = 100
Manual Supplier = XYZ Supplier Rating Supplier = XYZ Supplier = XYZ Purchase Return flow Purchase Return flow
MRP (3 Quotes Compulsory) Quality Methods Accepted=70 DTSL NO: DTA/110/YEAR
ROP Quantity LastPORate Accepted under deviation=20 NO IN SEQ. OF EXINV
Kanban Time  LastQuoteRate Rework=5
Self-Service Service SupplierMasterRate Reject=0
MR2PR Replace=5
WORK ENTRY ENTRY/PRINT ENTRY REPORT POSTING/EDITING/PRINT ENTRY ENTRY REPORT
Steps--> 9 10 11 12 13 14 15a 15b
Activities Enter Charges for bringing Item to Store GRN Posting for Item Stock will be updated for  Item Supplier will send Invoice  Purchase Voucher Posting for Supplier Payment made to Supplier Print Cheque and send to Supplier Send Payment Via EFT to Supplier
Folders Charge Sheet Entry GRN Posting   Stock Card PI Entry Purchase Voucher Payment Voucher ChequePrinting EFTPayment
Example Rs 900 as Freight Charges Qty App* Rate+Freight Charges Qty = 90 Qty App*Rate Purchase A/C Dr 1000 Creditors A/c Dr. 1000
90*10+900 Amt = 1800 Qty 90*Rs 10 = 900 Vat A/c Dr 100 To Cash/Bank A/c 1000
Rs 1800 Rate= 20 To Creditors A/c 1100
DebitNote Entry (Auto) JV Entry (Auto) Qty Rate = 20/Pcs.
Creditor A/C DR110 Stock A/C DR 1800 BILLPASSING
To Purchase ret A/C 100 To Purchase A/C 900
To VAT A/C 10 To Freight A/C 900
WORK ENTRY POSTING REPORT POSTING POSTING ENTRY REPORT REPORT
How to do Blanket Purchase and corresponding store operation?
Steps--> 1 2 3 4 5 6 7 8
Activities Generate one time in a year PO Manually for the Supplier Receive Material from Supplier  QC Check Debit Note is sent to Supplier for Material Rejection Enter Charges for bringing Item to Store GRN Posting for Item Stock will be updated for  Item Supplier will send Invoice 
Folders PO DO Receive IQC  Debit Note Print Charge Sheet Entry GRN Posting   Stock Card PI Entry
Example Item= Mouse Item =  Mouse  Mouse Item Rej 10   Mouse Item Rej 10  Rs 900 as Freight Charges Qty App* Rate+Freight Charges Qty = 90 Qty App*Rate
Qty = Max qty > 1m Qty = 100 Pcs.  Qty Rej* Rate Qty Rej* Rate 90*10+900 Amt = 1800 Qty 90*Rs 10 = 900
Rate=contractrate Rate = 10Rs/Pcs. Qty 10*10Rs = 100 Qty 10*10Rs = 100 Rs 1800 Rate= 20
Supplier = XYZ JV Entry (Auto) Qty Rate = 20/Pcs.
Stock A/C DR 1800
To Purchase A/C 900
To Freight A/C 900
WORK ENTRY ENTRY ENTRY REPORT ENTRY POSTING REPORT POSTING
Steps--> 9 10 11a 11b 12
Activities Purchase Voucher Posting for Supplier Payment made to Supplier Print Cheque and send to Supplier Send Payment Via EFT to Supplier At the End of the year PO is to be Short Closed
Folders Purchase Voucher Payment Voucher ChequePrinting EFTPayment PO Short Close
Example Purchase A/C Dr 900 Creditors A/c Dr. 1000 Enter actual Qty
Vat A/c Dr 100 To Cash/Bank A/c 1000 1m-actual qty=shortclose qty
To Creditors A/c 1000
WORK POSTING ENTRY REPORT REPORT ENTRY
How to do Import Purchase and corresponding stores Operations?
Steps--> 1 2 3 4 5 6 7 8 8 8
Activities Raise PR for Item to be Supplied Send Request For Quotes to Supplier Receive Quotes from Supplier Select Best Supplier by Supplier Comparision. Generate PO for the Supplier Typing of LC application/Undertaking Letter/and bank Permit and Arranging of Documents for Bank Payment for LC made to Bank  Followup with Supplier for shipment Clearance Followup Payment made for Import Duty
Folders PR  RFQ Supplier Quotes Auto PO PO LC Open Payment Voucher Shipment followup Clearance Followup Expense Voucher
Example Item = Mouse Item = Mouse Item = Mouse Last 5 PO Item =  Mouse LC Type  Contra Vouchar PONO PONO Import Duty A/c Dr 500
Qty = 100 Pcs.  Qty = 100 Pcs.  Qty = 100 Pcs.  Last 5 Quotes Qty = 100 Pcs.  LC Amt = 1000 LC A/c Dr. 1000 SUPPLIER PORT NAME To Cash/Bank A/c 500
Methods Supplier = XYZ Rate = 10Rs/Pcs. Supplier Master Rate Rate = 10Rs/Pcs. To Cash/Bank A/c 1000 FOLLOWUPDATE TRANSITERNAME
Manual Supplier = XYZ Supplier Rating Supplier = XYZ PERSONNAME STATUS To Government
MRP (3 Quotes Compulsory) Quality Methods STATUS REMARKS
ROP Quantity LastPORate REMARKS
Kanban Time  LastQuoteRate ALERTS EVERY X DAYS ALERTS EVERY X DAYS
Self-Service Service SupplierMasterRate
WORK ENTRY ENTRY/PRINT ENTRY POSTING PRINT ENTRY ENTRY ENTRY ENTRY ENTRY
Steps--> 9 10 11 12 13 14 15 16 17 18
Activities Receive Material from Supplier  Debit Note Voucher is to be prepared if there is any Rejection and will be setteled in next transaction Enter Charges for Importing Material GRN Posting and Printing Stock will be updated for Item Supplier will send Invoice  Purchase Voucher Posting for Supplier If Goods are ok an intimation is sent to bank to release payment to supplier Product Cost Sheet is Prepared to identify the landed cost of product  Freight is paid
Folders DO Receive Debit Note Voucher Charge Sheet Entry GRN Posting   Stock Card PI Entry Purchase Voucher Payment Voucher Cost Sheet  Payment voucher
Example Item = Mouse DN Manual Entry Import Duty = 500 JV Entry (Auto) Qty =100 Qty App*Rate Purchase A/C Dr 1000 Creditors A/C Dr 1000 Freight A/C Dr 400
Qty = 100 Pcs.  Creditors A/c Dr 100 Freight Charges = 400 Stock A/C Dr 1900 Amt = 1900 Qty 100*Rs 10 = 1000 To Creditors A/c 1000 To LC A/c 1000 To Creditors A/c 400
Rate = 10Rs/Pcs. To Purchase A/c 100 Total = 900 Purchase A/c 1000 Rate= 19
Supplier = XYZ Import Duty A/c 500 POSTING POSTING ENTRY REPORT ENTRY
Freight Charges 400
WORK ENTRY ENTRY/PRINT ENTER POSTING REPORT
How to do Sub Contractor Purchase, Stores and material operations?
Steps--> 1 2 3 4 5 6 7 8
Activities Raise PR for Item to be Sub Contracted Send Request For Quotes to Supplier Receive Quotes from Supplier Select Best Supplier by Supplier Comparision. Print PO for the Sub Contracting Supplier Receive Order Acknowledgement from Sub Contractor Supplier Issue Material to Subcontractor  MR Posting for Raw material for Subcon
Folders PR  RFQ Supplier Quotes Auto PO Print PO Supplier OA MR Issue MR Posting  
Example Item = Cutting Service Item = Cutting Service Item = Cutting Service Last 5 PO Item = Cutting Service Item = Cutting Service SA Item = 100 Gear   RM Item = 1 10ft Rod
Qty = 100 Pcs.  Qty = 100 Pcs.  Qty = 100 Pcs.  Last 5 Quotes Qty = 100 Pcs.  Qty = 100 Pcs.  RM Item = 1 10ft Rod JV Entry (Auto)
Manual Supplier = XYZ Rate = 10Rs/Pcs. Supplier Master Rate Rate = 10Rs/Pcs. Rate = 10Rs/Pcs. RM Cons A/c DR 5000
MRP Get Rate with  Supplier = XYZ Supplier Rating Supplier = XYZ Supplier = XYZ To RM Stock A/c 5000
ROP Labour only (3 Quotes Compulsory) Quality Methods From RM Store
Kanban Labour & Machinery Quantity LastPORate To Subcon store
Self-Service Part Material, Labour and Machinery Time  LastQuoteRate
Material, labour & mach. Service SupplierMasterRate
WORK ENTRY ENTRY/PRINT ENTRY REPORT POSTING/PRINT REPORT ENTRY POSTING
Steps--> 9 10 11 12 13 14 15 16
Activities Stock will be updated for Item Generate 57F4 Print for Issuing Material to Sub Contractor Receive Material from Sub Contractor  QC Check Debit Note is sent to Sub Contractor for Material Rejection  ISO NCR  generated from IQC (Non Conformative Report) Enter Sub  Contracting Purchase invoice GRN Posting for Sub Contracting Item
Folders Stock Card Print 57F4  DO Receive IQC  Debit Note Print NCR Chargesheet GRN Posting  
Example RM Item = 1 10ft Rod SA Item = 100 Gear   SA Item = 100 Gear SA Item Rej 10 Gear SA Item Rej 10 Gear Reason for Rejection Rs 900 as SC Charges + Cost due to Rejection Qty App*SA Rate+SC Charges
RM Item = 1 10ft Rod SA Rate = 50 Rs. Qty Rej*SA Rate Qty Rej*SA Rate QTY Approved*Rate 90*50+1400
Receive in RM Store Qty 10*50Rs = 500 Qty 10*50Rs = 500 QTY 90*10Rs = 900 Rs 5900
Rs 900+Rs 500 = 1400 Qty Rate = 65.56/Pcs.
JV Entry (Auto)
WIP Stock A/C DR 5900
WORK REPORT REPORT ENTRY ENTRY PRINT PRINT ENTRY To Cost of Manufactured goods A/c 5900
Steps--> 17 18 19 20A 20B POSTING
Activities Stock will be updated for SA Item Purchase Voucher Posting for SC Services Payment made to Sub Contractor Print Cheque and send to Sub Contractor Send Payment Via EFT to Sub Contractor
Folders Stock Card Purchase Voucher Payment Voucher ChequePrinting EFTPayment
Example Qty = 90 Purchase A/C Dr 900 Creditors A/c Dr. 1000
Amt = 5900 Service Tax A/c 100 To Cash/Bank A/c 950
Rate= 65.56 To Creditors A/c 1000 To TDS A/c 50
WORK REPORT POSTING ENTRY REPORT REPORT
How to do Projects, Supermarket and Consumables Purchase?
Steps--> 1 2 3 4 5 6 7
Activities Purchase or Project Budget Sanction of Project Budget Amount Raise PR for Item to be Supplied against Project Challan Check the Project Balance Generate PO Manually for the Supplier Payment made to Supplier Enter consumable receiving and issuing form
Folders Project Budget Project Challan PR  Check  PO Expense Voucher Consumable store
Example Stationary Bud 10000 Stationary Sanc 5000 Item = Stationary OK if 1000<5000 Item = Stationary Expenses A/c Dr. 900 Stationary
CD Qty = 1Packet Qty = 1 Packet To Cash/Bank A/c 900 Qty rcd: 10 bundles
PRINTER INK Approx. Amt = 1000 Rate =1000Rs/Packet with Cost Centre entry Qty issue: 5 bundles
Selfservice Supplier = XYZ Employee/Department Stock=Stock bundles
WORK ENTRY ENTRY ENTRY REPORT ENTRY ENTRY
How to do Service Purchase?
Steps--> 1 2 3 4 5 6 7 8
Activities Raise PR for Services to the Supplied Send Request For Quotes to Supplier Receive Quotes from Supplier Generate PO for the Supplier Progress Entry for Amt and Quality of services provided Supplier will send Invoice  Payment made to Supplier Print Cheque and send to Supplier
Folders PR  RFQ Supplier Quotes PO DO/Progress Entry Purchase Invoice Expense Voucher ChequePrinting
Example Item = AMC of AC Item = AMC of AC Item = AMC of AC Item = AMC of AC Item = AMC of AC Item = AMC of AC Creditors A/c Dr. 2000
Qty = 1Year Qty = 1Year Qty = 1Year Qty = 1Year 3 Service provided Qty = 1Year To Cash/Bank A/c 1950
Supplier = XYZ Rate = 2000. Rate = 2000. Rate = 2000. To TDS A/c 50
Supplier = XYZ Supplier = XYZ Purchase A/C Dr 1900
(3 Quotes Compulsory) Service Tax A/c 100
To Creditors A/c 2000
WORK ENTRY ENTRY/PRINT ENTER REPORT ENTRY/APPROVE ENTER ENTER REPORT
How to do Stock Transfer from Store to Store?
Steps--> 1 2 3 4 5 6
Activities Make Entry for Stock Transfer Material Issue from Store 1 Stock will be updated for Item Material Receive in Store 2 Do QC and send back item  GRN Posting for Item
Folders Stock Transfer MR Posting   Stock Card DO Receive IQC GRN Posting  
Example FG = 90 PC FG = 90 PC FG = 90 PC FG = 90 PC Rejection Note FG = 90 PC
From Store 1 From Store 1 Decrease stock in Store 1 Increase Stock in Store 2
To Store 2 To Store 2
WORK ENTER POSTING REPORT ENTRY ENTRY POSTING
How to do Consignee, Sales Return, Salvage(Customer) / Rework, Replace, Rejection(Supplier) Operations? 
Steps--> 1 2 3 4 5 6 7
Activities Receive Material from Customer if consignee or SalesReturn OR in case of Rework/Replace/Rejection from supplier GRN Posting for Item Stock will be updated for  Item Issue Material for Consignee WO, Rework, Salvage MR Posting for Consignee WO, Rework WO, Slavage WO and Rejection DA Stock will be updated for Material Issue Print Work Order
Folders DO Receive GRN Posting   Stock Card MR Issue MR Posting   Stock Card Work Order
Example RM Item = 10ft Rod RM Item = 10ft Rod RM Item = 10ft Rod RM Item = 10ft Rod RM Item = 10ft Rod RM Item = 10ft Rod FG = 100 Gears
Rate = 0 Rate = 0 Qty = 1 Nos. Qty = 1 Nos. Qty = 1 Nos. Qty = 1 Nos.
Qty = 1 Nos. Qty = 1 Nos.
WORK ENTER POSTING REPORT ENTER POSTING REPORT REPORT
How to track Utility Purchase for Petrol, Diesal, Electricity, Gas, Water etc.
Steps--> 1 2 3 4 5
Activities Create Vehical Master Create Utility Master Enter Meter Reading of Utility every month or at every bill. See report to find usage of utility by employees Find overusage or theft of utilities
Folders Vehical Utility UtilityUsage UsageReport OverUsage
Example Vehical 1  = Car Diesal Bill for month =1000
Avg = 10km/litre Petrol Vehical 1 = 10 Litres
Given to Employee1 Gas Vehical 1 = 80 km Avg=8 Vehical1 has overusage
METER Reading Water Vehical 2 = 30 Litres
Vehical 2 = 150 Km Avg=5
Meter Reading
WORK ENTRY ENTRY ENTER REPORT REPORT
How to do Inhouse Production and Issue to Sales?
Steps--> 1 2 3 4 5 6 7 8
Activities Issue Material for Making FG or SMFG or Sales against DA MR Posting for Item Stock will be updated for Item Print Work Order Do Shopfloor Transactions like MoveLot, SplitLot, MergeLot, TerminateLot, Do Shopfloor Transaction XmoveLot For Rework on a particular Workcentre Do Line QA at QC point  ISO NCR  generated from Line QA (Non Conformative Report)
Folders MR Issue MR Posting   Stock Card Work Order LOT Transaction LOT Transaction Line QA Rejction NCR
Example FG Item = PC Qty = 90 JV Entry (Auto) Item = Mouse Qty 90 FG Item = PC Qty = 90 OPERATION 1 Qty Rework=10 Qty Rejected=10 Reason for Rejection
Item = Mouse Qty 90 Consumption A/C DR 1800 Amt = 1800 Amt = 1800 InTime = 10.20 am
Amt = 1800 To Stock A/C 1800 Rate= 20 Rate= 20 OutTime = 10.30 am
Rate= 20 Qty Rate = 20/Pcs. Qty Rate = 20/Pcs. Cycle Time = 10 minutes
Qty Rate = 20/Pcs. OPERATOR
From Rm Store 
To Production Store
WORK ENTRY POSTING REPORT REPORT ENTRY ENTRY ENTRY ENTRY
Steps--> 9 10 11 12 13
Activities Receive FG from Production to FG Store Enter Manufacturing Charges GRN Posting for FG Stock will be updated for  Item Issue FG against DA
Folders DO Receive Charge Sheet Entry GRN Posting   Stock Card MR Issue
Example FG = 90 PC Manufac Charges = 900 FG = 90 PC FG = 90 PC FG = 90 PC
Amt = 1800 Amt = 1800+900 = 2700 Amt = 1800+900 = 2700 Amt = 1800+900 = 2700
Rate= 20 Rate= 30/Pcs Rate= 30/Pcs Rate= 30/Pcs
Qty Rate = 20/Pcs. JV (Auto) Increase in FG Store
From Production  FG Stock A/c Dr.2700 From FG Store
To FG Store To Consumption A/c 1800 To Warehouse
To Manuf Charge A/c 900
WORK AUTO BY MR AUTO/ENTER POSTING REPORT ENTRY
SCM System for Construction business
How to do Construction Project Contract, Estimation & Planning?
Steps--> 1 2 3 4 5 6 7 8
Activities Setup Contract Type Enter  Contract Enter Project Add intial Project Plan My Activity Entry My Progress Entry  My Plan Entry My Plan or Work Schedules
Folders Contracttype Contract Project IntialProjectPlan via selfservice via selfservice via selfservice MyPlan
Example Civil,Electrical Machnical, Piping etc. Customer X, Contract to build bridge Client, Consultant,Company info set projects/Drawing Weightages Enter ProjectsItems - estimated. New Learning entry @ end of project Basic Engg, Detail engg, procurement,construction,test & ready for feed Digging Foundation in Basic Engineering Add Referance Activity, Resource Teams Add Progress Entry, Charge Requests Rev History, Imposed Hold, Rules, Docs. Work 1 @ Week 23 My work for this week  
WORK PRE-ENTERED ENTER ENTERED PRE-DEFINED ENTER ENTER REPORT REPORT
Steps--> 10 11
Activities PERT/CPM Project Gantt Chart  S-Curve Report
Folders GanttChart S-Curve Report
Example Deadlock Planned vs Actual
Slack
WORK REPORT REPORT
How to do Project Masters, Set Construction Details, Rate Analysis, Estimation ?
Steps--> 1 2 3 4 5 6 7 8
Activities Create Project  Create Structure  Create Discipline  Create Item  Create Material  Create Labour Create Machehinary Prepare Construction Details 
Folders  Project   Structure   Discipline  Item  Material   Labour  Machehinary Construction 
Example PUPV Mansion Civil ConcreteM20 Cement Grade 23 Mason JCB Manual activity
Plumbing Pipelining GI Pipe Coolie Mixer
WORK ENTER ENTER ENTER ENTER ENTER ENTER ENTER ENTER
Steps--> 9 10 11 12 13 14
Activities Set Project Prameters  Entre Structure & unit Details Entre Drawings Rate Analysis Enter TBOQ/ITEMBOM  Entre Projectwise Displine 
Folders  Project Prameters  Structure & unit  EntreDrawings  UBOR/ResourceBOM TBOQ/ITEMBOM   Projectwise Displine 
Example Plot Area = 1K SQFT Mansion01-Unit 101 Civil Drawings ConcreteM20 Civilworks will have Print Estimation
Unit-02, Unit 103 1 bag cement 1 cm of pilework
PlotArea 4 bag corse agreegate 20 cm of concreteM20
WORK ENTER ENTER ENTER ENTER ENTER REPORT
How to do Construction Project Planning, Execution and Purchase for subcon ITEMs ?
Steps--> 1 2 3 4 5 6 7 8
Activities Entre Unit Development plan Run MRP ll Server Create ITEM PR  Create Subcontractor master  Create ITEM Attributes master  Create RFQ with Attributes Send Inquiry to Subcontractor  Entre Quotes with Attributes
Folders Unit Development plan  MRP ll Server PR Subcontractor master   ITEM Attributes master  RFQ Inquiry Quotes
Example Week 10= Unit101 Process Group ITEMs for subcontracting Maruti enterprises Grade =23  1. All Material, Labour & Machinery 2. Part Material all labour & Machinery 3. Only Material 4.  Entire Unit Subcon X Subcon X - Item Y - Rate=100
WORK ENTER RUN AUTO CREATED ENTER ENTER ENTER PRINT ENTER
Steps--> 9 10 11 12 13 14
Activities Enter Compare Quotes from Subcons Create Purchase Order or Work Order for  Subcon  DO Progress Entry  Bill Passing against Progress Purchase Voucher Posting for Subcon Payment made to Supplier
Folders Compare  Work Order DORECEIVE PI Purchase Voucher Payment Voucher
Example Subcon X Subcon X Item x completed 20% Purchase A/C Dr 900 Creditors A/c Dr. 1000
Subcon Y Bill Amount=1000 Vat A/c Dr 100 To Cash/Bank A/c 1000
To Creditors A/c 1000
WORK REPORT ENTER ENTER ENTER POSTING ENTER
How to do  Purchase of Construction Materials ?
Steps--> 1 2 3 4 5 6 7 8
Activities Create Supplier Master  Create Material Attributes master  Create Purchase Terms Cheecklist Auto create PR from MRP  Manually create PR or Free PR Create RFQ with attributes  Send inquiry to Suppliers  Entre Quotes With Attributes
Folders Supplier Master   Material Attributes master  Purchase Terms Cheecklist  PR from MRP   PR or Free PR RFQ with attributes   Inquiry to Suppliers  Quotes With Attributes
Example Supplier X Mosaic Tile 10x10 Net 20 Tiles = 200 sqft Tiles = 100 sqft RFQ 1 INQUIRY 1 QUOTE 1
Design=checkers Tiles=300 sqft SUPPLIER 1 SUPPLIER 1
COLOR Tiles=300 sqft Tiles=300 sqft
BRAND Rate=30/sqft
WORK ENTER ENTER ENTER AUTO ENTER ENTER REPORT ENTER
Steps--> 9 10
Activities Compare Quotes from Suppliers  Create Purchase Orders STORE OPERATION SAME
Folders Compare Quotes from Suppliers   Purchase Orders
Example SUPPLIER 1 SUPPLIER 1
SUPPLIER 2 Tiles = 300 sqft
Rate=30/sqft
Amount=9000
WORK REPORT ENTRY/REPORT
How to do Land Or Property Acquistion kind of construction Purchase?
Steps--> 1 2 3 4 5 6
Activities Create Property Supplier Master Create Property Masters  Entre Property Acquistion  Print Property Offer Letter Prepare Property Documents  Follow Government Registration
Folders  Property Supplier Master  Property Master  Property Acquistion   Property Offer Letter  Property Documents   Government Registration
Example Shankar properties Terms Cheklist,Status, Zone type Payment Type, Importance TypeOFUse Tenure Type, Loaction, Intermediary Type Date of Acq=1/1/09, Amount = 5 lakhs
WORK ENTER ENTER ENTER REPORT REPORT CHECKLIST ENTRY
SCM Asset Mgmt System common for both Manufacturing & Construction business
How to do Asset Purchase and Sales?
Steps--> 1 2 3 4 5 6 7 8
Activities Raise PR for Asset to be Purchased Send Request For Quotes to Supplier Receive Quotes from Supplier Select Best Supplier by Supplier Comparision. Generate PO for the Supplier Receive Asset from Supplier  Enter Charges for bringing Asset to Asset Store GRN Posting for Asset
Folders PR  RFQ Supplier Quotes Auto PO PO DO Receive Charge Sheet Entry GRN Posting  
Example Item = PC Item = PC Item = PC Last 5 PO Item = PC Item =  Mouse Rs 900 as Freight Charges Qty App* Rate+Freight Charges
Qty = 100 Pcs.  Qty = 100 Pcs.  Qty = 100 Pcs.  Last 5 Quotes Qty = 100 Pcs.  Qty = 100 Pcs.  90*10+900
EnterAsset in ITEM Mst Supplier = XYZ Rate = 10Rs/Pcs. Supplier Master Rate Rate = 10Rs/Pcs. Rate = 10Rs/Pcs. Rs 1800
Supplier = XYZ Supplier Rating Supplier = XYZ Supplier = XYZ JV Entry (Auto)
(3 Quotes Compulsory) Quality Stock A/C DR 1800
Quatity To Purchase A/C 900
Time  To Freight A/C 900
Service
WORK ENTER ENTER/PRINT ENTER REPORT PRINT ENTER (BYPASS) ENTER (BYPASS) POSTING (BYPASS)
How to do Asset Purchase and Sales? (Continued…)
Steps--> 9 10 11 12 13 14 15 16
Activities Stock will be updated for Asset Asset Purchase Entry Asset Purchase Posting Depreciation to be calculated at the end of year Provision not maintained Asset put to use Issue Asset when sold Asset Disposal Entry Asset Sales Posting
Folders Stock Card Asset Open Asset Purch Posting Find Depreciation  Asset transaction Log MR Issue Asset Closed Asset Sales Posting
Example Qty = 90 Item = PC Asset Purch Voucher WDV, SLM Date of issue  FG Item = PC Qty = 90 Item = PC Asset Sales Voucher
Amt = 1800 Qty = 100 Pcs.  Asset A/c Dr. 1000 Provide Dep. JV Asset Issued to Item = Mouse Qty 90 Qty = 100 Pcs.  Cash/Bank Dr. 500
Rate= 20 Rate = 10Rs/Pcs. To Cash/Bank A/c 1000 Deprication A/c Dr. 100 Date of Receipt Amt = 1800 Rate = 5Rs/Pcs. P&L Loss A/C Dr. 400
Qty Rate = 20/Pcs. Supplier = XYZ To Asset A/c 100 IssuedToEmployee Rate= 20 Supplier = XYZ To Asset A/c 900
ASSET STORE Closing of Dep JV Qty Rate = 20/Pcs.
P&L A/c Dr. 100
To Depreciation A/c 100
WORK REPORT (BYPASS) ENTRY POSTING POSTING ENTRY ENTER (BYPASS) ENTER POSTING
How to do Asset Maitenance & Servicing?
Steps--> 1 2 3 4 5 6 7
Activities Asset Service Level agreement done Preventive Maintenance Service Plan is prepared Service Work Request is entered Service Work Order is prepared Service is provided via Servicecall Service Executive sees his Dashboard Service Reports are prepared
Folders SLA-Agreement ServicePlan Service Request Service Order Service Call Service Dashboard Service Reports
Example SLA Upload
WORK ENTER ENTER ENTER ENTER ENTER REPORT REPORT
SCM system for Software Delivery Process
How to do change management and work control for CMMi based Software Projects?
Steps--> 1 2 3 4 5 6 7 8 9 10 11
Activities Identify Rootcasues of Changes Fillup Change Request Documents (CRD) Send Proforma Invoice to customer for confirmation of order against this CRD On confirmation create Sales Invoice and send to Customer On confirmation create work order and send to programmer via CRD Self service in programmers login On delivery of work kindly inform customer via progress report and remind for payments Analyze Documentwise CRDs Analyze Userwise CRDs Analyze Projectwise CRDs Analyse RootCausewise CRDs See CRD Cockpit
Folders RootCause CRD Proforma Invoice Sales Invoice Work Order Progress Report Report Report Report Report CRD Cockpit
Examples Rootcause Master Programming Order
Code errors Assign Programmer
Customer changed requirements Workout on costs COST
Programmer doing rework due to mistakes Breakdown project contents into small CRDs
WORK ENTER ENTER PRINT PRINT REPORT ENTER/PRINT REPORT REPORT REPORT REPORT REPORT
SCM system for Aircraft Maintenance Process
How to do Aircraft Maintenance, Repairing and its corresponding stores operations?
Steps--> 1 2 3 4 5 6 7 8 9 10 11
Activities Identify Aircraft components coming under routine maintenance and prepare ITEM Master Identify Shops which will work for Aircraft maintenance and enter it in Workcenter master Identify Aircraft types and enter maintenance process for that Aircraft in Process Master Whenever Aircraft comes record its Type and Tail Number in Aircraft Receiving Document Now identify and enter each part removed for maintenance in WorkOrder details Collect Overhaul Repair Documentation and enter its shop, process, action taken and time performed to do that action in WorkOrder If component needs to be replaced then component cost from purchase department is found and entered in work order. Workorder goes for approval when completed Aircraft is approved when maintenance completed and delivery date is entered View Cost of maintenance of each Aircraft Components and total aircraft costs View progress Report
Folders ITEM WorkCenter Process Aircraft Receiving WorkOrder WorkOrder Details WorkOrder Details Approve WO Approve Aircraft Orderwise Costs Progress Report
Examples Part Code: m001 Machineshop For Aircraft type: L-39 Select Aircraft type: L-39 WorOrderNo: WO1 For Partcode: m001 For Partcode: m001 For Partcode: m001 Aircraft type: L-39
Component: Vessel Drillingshop Dismantle Enter Tail no: L 455 WorkOrderDt: 1/1 Shop: Paintshop Enter MaterialCost: 200 Approvedby (Auto) Tail no: L 455
Unit: Nos Castingshop Cleaning Received date: 11/9 Select Aircraft type: L-39 Process: Painting Approveddate (Auto) Deliverydate: 21/9
Paintshop Repair Customer: XX Select Tail no: L 455 DateStarted: 11/9 Material issue flow Approvedby (Auto)
Cleaningshop Replacement Order No: 868868 Select Partcode: m001 DateCompleted: 12/9 Purchase flow Approveddate (Auto)
For Aircraft type: M-20 Order date: 11/9 Serial No:97979 Total hours: 4
Dismantle Remarks: xxxxxx MfgDate: 11/10/09 Enter Shopcost: 20/hr
Replacement Inspected by: xx PROGRESS: 70%
Fitting Received by: yy
Prepared by: zz (Auto)
Work One time entry One time entry One time entry Transaction entry Transaction entry Transaction entry Transaction entry Approval only Entry / Approval Report Report