Purchase of Raw Materials
Document Action FROM TO Item Qty Rate Total Data Picked from Business Rules Owner
Supplier Registration Enter Supplier Purchase Tin 10 Supplier filled forms Supplier has to fill registration forms online or send filled forms via mail or courier to purchase department for registration Leyelet
Approve Management Purchase Lead 10 Management approves for registrations / DACA Approves registration
Registered Approved Supplier can also be edited for Item registrations for that supplier.
Accounts SundryCreditors Purchase Accounts Supplier Name from supplier master Supplier Account should be automatically created under Sundry Creditors group, when supplier registration is done and approved. Supplier mapped to accounts here. Leyelet
PR Enter Store/Mktg. Purchase Tin 30 PR can be created using many methods like Manual Entry, Auto via ROP, Kanban, MRP Leyelet
Purchase Requisition Approve Lead 70 ROP to be determined from last 2 year data available in excel.
Indent Closed
PendingPR All PR whose items are not ordered are considered open
RFQ Enter Purchase Supplier Tin 30 From open PR whose PO not prepared RFQ to be auto filled for all items from PR. Purchase can then deselect the items. Leyelet
Request for Quotations Approve Lead 70 RFQ can be sames as RFI or RFP 
Print open RFQ Only active RFQs should be allowed to be printed based on validity dates. Email/Printing should be allowed once only.
Closed Outside validity dates RFQ should be moved to closed folder.
Inquiry
Quote Enter Supplier Purchase Tin 30 10 300 Against open RFQ Quotes entry should only be possible for valid RFQs.  Leyelet
Approve Lead 70 10 700 auto Approval is required for selected Quote on which PO is prepared.
Closed 1000 auto All approved quotes should be closed.
Rejected auto All unapproved quotes should be rejected.
Quote Amedment
Compare Show ERP Purchase Show list of All Quotes against this PR, Last 5 PO, Supplier master rates. Comparison to be shown only after RFQ is closed based on validity date and for Open PRs only. No printing of comparisons to be allowed. Leyelet
PO Enter Purchase Supplier Tin 30 10 300 Based on Last Quote Rate PO can be prepared using many methods like Manual Entry, Auto against PR based on Best Quote Rate, Last PO Rate and Supplier Master rate. Leyelet
Purchase Order Approve Lead 70 10 700 Purchase manager should approve
Print 1000 Purchase exective should print/email once only. Once printed this PO should get closed. Viewing of PO should be possible at time of Approval.
OpenPO based on GRN PO for which items are yet not received and pending from suppliers.
Closed All PO whose material supplied is considerd closed.
PO Amendment
PO short close
Stores receives raw materials
Document Action FROM TO Item Qty Rate Total Data Picked from Business Rules
DO Enter Supplier RM Stores Tin 30 Against Open PO DO to be auto entered against PO. Select stores and enter QTY received & QTY Rejected if needs to bypass IQC. 
Delivery Order Approve Lead 70 Select Store where you are receiving the material Store manager should approve
Closed more then x% should be allowed to be set in item master
IQC OnHold RM Stores QC Tin 0 Against Open DO IQC auto entered when DO approved. IQC can be manually edited for entering Test Certificates, Rejection Reasons or Quantities.
In Coming Quality Control Closed Lead 0 IQC should be closed when GRNPosting done.
Charge Sheet OnHold RM Stores Accounts Freight 100 From Transporter invoice or payments ChargeSheet to be auto entered on approval of DO similar to IQC. Leyelet
Closed ChargeSheet should be closed when GRN Posting done.
if charges not there then system should bypass it
GRNPosting Post RM Stores ERP Rate picked from PO Item rate recalculated new rate of material with charges computed
Tin 30 10 300 330 11
Lead 70 10 700 770 if non-stock item then no stock card, item master 
Freight 100 100 Postings done are as follows
1100 1100 1. above rates entered in GRN RATE Field
2. Wtd Avg rate computed from all previous GRNs for this year and entered in STDCOST field of ITEM Master.
Voucher Auto RM Stores Accounts Cr. Supplier Controlling A/c 1000 mapped in product group 3. Accounting entries in voucher done automaticaaly by posting program as shown here.
Dr. RM Stock A/c 1100 mapped in item master 4. Accounting entries can be
GIT A/C Cr. Freight Controlling A/c 100 mapped in charges master bypassed if flag set off in 
calender master
DOC RCV ISS Bal Qty Bal value 5. stock increased in stock card, item master and store for that year.
Stock Card Print RM Stores Management Tin GRN 30 0 30 330 A history sheet for ITEMs in that store. This card will link to all source documents like GRN and Voucher.
Lead GRN 70 0 70 770
GRN Print RM Stores Supplier Tin 30 11 330 Values taken from DO Generated for print once for all good Qty received against PO.
Goods Receipt Note Lead 70 11 770
1100
Rejection Note Print RM Stores Supplier Tin 0 Values taken from DO Will be generated with printonce only if Reject Qtys are entered
Lead 0 Special entry for mining screen
PI Enter Supplier Purchase Tin 30 10 300 Rate pickedup from PO Taxes to be entered manually Leyelet
Purchase Invoice Approve Lead 70 10 700 Qty pickedup from GRN
Closed Taxes 50
Total 1050
PI Posting Post Accounts ERP Cr. Supplier 1050 mapped to supplier master Purchase should be booked for supplier Leyelet
Dr. Supplier Controlling A/c 1000 mapped in product group Sundry creditors are raised
Dr. Taxes 50 mapped to tax structures Under Duties and taxes
Payments to Suppliers Dr. Supplier 1050
Cr. Cash or Bank 1050 Reflects in Balancesheet
Computation of Taxes to be paid Cr. Taxes e.g. VAT Input from Sales 100 from Sales Voucher
Dr Taxes e.g. VAT Output from Purchase 50 from Purchase Voucher
Taxes to be paid   50
Payments to Taxes via Challan Dr. Taxes 50
Cr. Cash or Bank 50 Reflects in Balancesheet
Entry of Freight Invoice Cr. Freight Supplier 100
Dr. Freight Controlling A/c 100
Payment to Freight Suppliers Dr. Freight Supplier 100
Cr. Cash or Bank 100 Reflects in Balancesheet
Production of Billets sub assemblies
Document Action FROM TO Item Qty Rate Total Data Picked from Business Rules
ProductionMR Enter Production RM Stores Billets 10 DA or MRP II Subassembly picked from MRP or from SO
Material Requisition Approve Tin 30 from BOM Materials are auto picked with qty from BOM
Closed Lead 70 from BOM On approval of this Production MRP Billet GRN is generated.
GRN is linked to this MR as per FIFO Method by default.
MI Posting Post RM Stores Production Tin 30 11 330 rate picked from GRN on posting of MR stock is reduced in stock card, item master for that store and total item stock.
Material Isse Note Lead 70 11 770 rate picked from GRN voucher is auto posted to post consumtion as mentioned in voucher here.
GRN Selection with store filter 1100 materials issued by stores production order is created with process and operations copied in details.
non-stock item should not display for the issue
Voucher Auto RM Stores Accounts Dr. Consumption A/c 1100 mapped to item master data for posting pickedup from above MR
Cr. RM Stock 1100 mapped to item master select capital consumption for assets
Cost center A auto entered 1100 mapped from MR
DO AutoEnter Production Production Billets 10 110 1100 Against above mentioned productionMR ENTER QTY Rejected if needs to bypass IQC and enter production rejects or salvages. 
Delivery Order Approve Select prodcution Store where you are receiving the sub assembly production manager should approve
Closed rate is auto computed based on above MR
Production Accounts Production cost 0 From time taken to produce this order Production cost transferred via separate voucher
GRNPosting Post Production ERP Rate picked from PO Item rate recalculated new rate of SA with charges computed
Billet 10 110 1100 1100 ONE GRN TO ONE VOUCHER
Voucher Auto Production Accounts Cr. Consumption A/c 1100 mapped to product group
Dr. WIP Stock A/c 1100 mapped to item master
DOC RCV ISS Bal Qty Bal value
Stock Card Print Production Management Billets 10 0 10 1100
GRN Print Production Management Billets 10 110 1100 Values taken from DO
Goods Receipt Note
Rejection Note Print Production Management Billets 0 Values taken from DO If any rejection via LineQA
Work Order Print Production Operator Billets 10 auto entered by MR print and give to operator on shopfloor
Operation Intime-Outtime Cycletime RejQty Costs Entered at each ops on shopfloor
Shopfloor Tracking MoveLot Operator Op1 10am-11am 1 0 50
Op2 11am-12am 1 0 50
100
Voucher Production Accounts Dr. Labour Cost 100
Cr. Cash & Bank 100
Production of Wires Finished Goods
Document Action FROM TO Item Qty Rate Total Data Picked from Business Rules
ProductionMR Enter Production FG Stores Wires 10 DA or MRP II Subassembly picked from MRP or from SO
Material Requisition Approve Billets 10 from BOM Materials are auto picked with qty from BOM
Closed On approval of this Production MRP Billet GRN is generated.
GRN is linked to this MR as per FIFO Method by default.
MI Posting Post Production Production Billets 10 110 1100 rate picked from GRN on posting of MR stock is reduced in stock card, item master for that store and total item stock.
Material Isse Note voucher is auto posted to post consumtion as mentioned in voucher here.
SA issued by production stores production order is created with process and operations copied in details.
Voucher Auto FG Stores Accounts Dr. Consumption A/c 1100 mapped to item master data for posting pickedup from above MR
Cr. WIP Stock 1100 mapped to item master
DO AutoEnter Production FG Stores Wires 10 110 1100 Against above mentioned productionMR ENTER QTY Rejected if needs to bypass IQC and enter production rejects or salvages. 
Delivery Order Approve Select prodcution Store where you are receiving the finished goods production manager should approve
Closed rate is auto computed based on above MR
Voucher Production Accounts Dr. Labour costs 0 From time taken to produce this order Production cost transferred via separate voucher
GRNPosting Post Production ERP Rate picked from PO Item rate recalculated new rate of SA with charges computed
Wire 10 110 1100 1300 130
Voucher Auto Production Accounts Cr. Consumption 1100 mapped in product group
Dr. FG Stock A/c 1100 mapped in item master
 
DOC RCV ISS Bal Qty Bal value
Stock Card Print Production Management Wire 10 0 10 1300
GRN Print Production Management Wire 10 130 1300 Values taken from DO
Goods Receipt Note
Rejection Note Print Production Management Wire 0 Values taken from DO If any rejection via LineQA
Work Order Print Production Operator Wire 10 auto entered by MR print and give to operator on shopfloor
Operation Intime-Outtime Cycletime RejQty
Shopfloor Tracking MoveLot Operator Op1 10am-11am 1 0 Entered at each ops on shopfloor
Op2 11am-12am 1 0
ISSUES of Wires Finished Goods TO SALES
Document Action FROM TO Item Qty Rate Total Data Picked from Business Rules
ProductionMR Enter FG Stores Sales Wires 10 DA or MRP II FG picked from MRP or from SO
Material Requisition Approve Wires 10 from BOM
Closed
GRN is linked to this MR as per FIFO Method by default.
MI Posting Post FG Stores Sales Wires 10 130 1300 rate picked from GRN on posting of MR stock is reduced in stock card, item master for that store and total item stock.
Material Isse Note voucher is NOT created and posted in this condition.
FG issued by FG stores production order is created with process and operations copied in details.
Voucher Auto FG Stores Accounts Dr. Consumption A/c 1100 mapped to item master data for posting pickedup from above MR
Cr. FG Stock 1100 mapped to item master
Sales Invoice Cr. Sales 2500 selected at time of posting
Dr. Customer 2600 mapped to customer master
Cr. Taxes 100 mapped to tax structure
Receipt Payments Cr. Customer 2600 manual entry
Dr. Cash & Bank 2600 manual entry
 
TRIAL BALANCE Cash & Bank From Customer 2600
To Material Supplier 1050
To Taxes 50
To Freight Supplier 100
To Labour Supplier 100
Balance 1300
PROFIT & LOSS Cr. Sales 2500
Dr. Less: Cost of Sales 1100 Material Consumption
Less: Labour costs 100
Profit 1300